ARAN Repository
The
ARAN (Access to Research at NUI Galway) Repository hosts the digital collection of open access scholarly publications from NUI Galway. ARAN collects, preserves and makes freely available scholarly communication, including peer-reviewed articles, working papers and conference papers created by NUI, Galway researchers. Where material has already been published it is made available subject to the open-access policies of the original publishers. It is easy to submit your publications to ARAN. Click on the links below to learn how to do so. See also the frequently asked questions section on the navigation bar on the left.
Option A
The Library uploads your publication to ARAN via your IRIS account
- Email the full-text file for the final manuscript version of your publication to aran@nuigalway.ie at the time of acceptance for publication.
- Claim your publication on IRIS on receipt of an email alert notifying you that your publication is indexed on IRIS.
- For publications not automatically indexed by IRIS you will need to add the publications details to your IRIS record.
The final manuscript version of your publication is the version after peer review and editing has occurred, but before publication. This is usually a text file without the publisher’s typesetting, formatting, logos and pagination. The Library monitors claimed publications and will upload via your IRIS account the full-text file you provided earlier.
Option B
Submit your publications to ARAN from your IRIS profile
- Login to IRIS
- Select ’Publications’ from the menu on the left
- Scroll to the publication you wish to upload
- Click on the ‘upload’ icon beside the title of the publication you wish to upload
- You will then be prompted to up-load the full-text file for the publication
- Click the browse button to browse the directory on your PC
- Select the file that you want to upload and click ‘Upload File’
- Click on Submit to Repository
You will be asked to specify whether you have checked copyright or require the Library to do this for you, the version you are submitting and to confirm License Acceptance.
Please upload the final manuscript version of your publication. This is the version after peer review and editing has occurred, but before publication. This is a text file without the publisher’s typesetting, formatting, logos and pagination.
- Discuss with your supervisor whether an embargo period to withhold electronic access to your e-thesis is necessary. If required request the embargo on the EOG-051. The Library Submission Form EOG-051 is also available on the Graduate Studies Website.
- Embargo requests are considered by a committee consisting of the Dean of Graduate Studies, the University Librarian and a representative from the Technology Transfer Office. The committee meets in March, June, September and December and their decisions are notified to requesters by letter.
- Submit the completed Library Submission Form EOG-051 with your hardbound thesis and email a copy of your completed EOG051 form to aran@nuigalway.ie or send it to Trish Finnan, James Hardiman Library.
- It is very important to check if you need to obtain permissions to include any third party copyrighted material such as illustrations or tables from other sources that you have reproduced. Your e-thesis will be available on open access so if you do not have permission you must replace this content in the electronic version with a placeholder that states the content has been removed due to copyright restrictions. Retain all third party copyright permissions received. A template for permission request letter is available here. See frequently asked questions about e-thesis submission to ARAN for further information about third party copyright.
- The electronic version of your thesis may require editing to indicate third party copyright permissions or you should replace third party material with a placeholder where copyright permission was not received before deposit.
- The thesis should be saved as a PDF and the recommended file naming convention is yearnamedegree.pdf (e.g. 2011smithphd.pdf).
- When ready to upload the electronic version of the thesis, email aran@nuigalway.ie to request a password for your ARAN account to be created. Please provide your name, school, supervisor and nuigalway email address in this email.
- You will be sent instructions on how to login to ARAN and Submit your thesis. The steps are as follows:
- Login as instructed
- Select Submissions (left of screen) and Start a new submission.
- At Collection select collection and continue to the next screen and enter thesis details requested at each prompt. Please complete the form and upload the third party copyright cleared version of your thesis as a PDF file. You will be prompted to sign off the deposit agreement electronically, including the declaration that third party permissions have been received to complete the deposit.
ARAN staff will verify the metadata and check the status of any embargo request before committing your thesis to ARAN, thus making it available via the Web. Where an embargo has been granted, only the descriptive information will be displayed in ARAN for the duration of the embargo period. If an embargo period was granted, ARAN staff will lift the access restriction when the embargo period expires. For further information see frequently asked questions about e-thesis submission to ARAN.
